L.U.B.C.A - hall

Registered Charity No 1182444

Welcome to Upton Community Centre and thank you for your enquiry. We hope you will be able to find the facilities you are looking for with us.

 

Please consult the plan and price list below. When you have made your choice check the dates available with the office then complete the Application form attached and email, post or deliver it to the Church office next door to the hall together with your £50 deposit. We cannot reserve a time and space for you until we have received the completed form and deposit. See Booking Policy.

Whilst we will make every endeavour to fulfil your booking, use of the Centre facilities are subject to the Association reserving the right to cancel bookings when the premises are required for use as a Polling Station, or other similar circumstance or are rendered unfit for the intended use.

NEW COMMUNITY CENTRE HIRE CHARGES

(From 0001 hrs 1st January 2019)

 

 

 

 

 

 

 

 

 

 

 

The previous rates were set in 2014 so this modest rise represents a 5% increase and is necessary

to cover our bills and maintain the viability of the facility.

 

Approved by the LUCA AGM November 2018

N.B Prices may be subject to review

Booking Policy/ Terms and Conditions/ Hiring Rules

 

The Centre is run by the Executive Committee of the Lytchett Minster & Upton Community Association, whose powers and composition are defined in the constitution, a copy of which may be consulted at the Community Centre. Under the provisions of the constitution, the Executive Committee is empowered to make rules, or to withdraw, or amend them.
 

Use of the Community Centre and its facilities is subject to the following rules and, in the case of hirers, to certain conditions incorporated in the hiring agreement, see attached.


The premises are currently licensed for Public Entertainment, including private bookings, under the Local Government (Miscellaneous Provisions) Act 1982 the terms, conditions and, restrictions of which licence are exhibited on the statutory notice board in the concourse. The attention of hirers is drawn to these terms, conditions and restrictions which must be observed, also, if food is being served hirers are reminded that the regulations under the Food Safety Act 1990 must be observed.

 

Parking is only permitted in the marked bays. Access to the front main doors must be maintained at all times for emergency vehicles.

 

The premises should be in good condition when you arrive. If anything is broken or not working please report it to the office.

 

The deposit will be refunded only once the key is returned and we have verified no damage has occurred during the period of hire. If the premise's, its fixtures or fittings, are damaged by you or your guests or visitors you may be held liable for the repair.

 

LUCA hold Public Liability Insurance as required by law. But this does not cover hirers or their guests/ visitors you should consider carefully whether you should take out your own insurance cover and we recommend that you do so.

 

Please supply your own bin liners for rubbish as ALL rubbish should be taken off the premises by hirer and disposed of legally or be subject to a forfeit of part or all of the deposit.

 

In the event of fire the building should be evacuated immediately using all available exits and the Fire Brigade called. Please also inform the Chairman or Treasurer after evacuation and the fire brigade have been called.

 

In the event of a medical emergency call an ambulance. For non-emergency situations there is a First Aid box.  Please inform the office if this is used so it can be replenished.

 

It is the responsibility of the hirer to ensure the hall is securely locked and return the key to the office during the office's opening hours and report any damage or faults that occurred during the period of hire.

 

I confirm I have read and accept these conditions.

 

 

signed .........................................

 

 

 

 

 

 

 

 

 

 

 

 

 

Lychett Minster and Upton Community Centre

Booking Form

Lytchett Minster & Upton Community Centre
Booking Form

Details of the Hirer

Name

 

Address including

Post code

 

 

 

Tel. No.

Daytime                                                                         Evening

Mobile No

 

Email address

 

 

If this is not a private function please give details of the organisation, which the hirer represents

 

Title of organisation

 

Address of organisation including

Post code if different

 

Tel. No.

Daytime                                                                         Evening

Email address

 

Status

(tick appropriate box)

Charity

 

Registration No.

 

Resident of Lytchett Minster & Upton Yes/No

Signature

Bar Yes/No

License required              

PCC informed

 

Details of the booking

 

Brief description of event/activities to be undertaken

 

 

Number of people expected

 

Facilities required (tick box)

Large Hall

 

Small Hall

 

Kitchen

 

Date Required

 

Time required

Start

Finish

Declaration

I declare that I have read the booking policy and agree to be bound by them.

Signed

 

Date

Print name

 

Please make all cheques payable to LUCA Hall Account and crossed A/C payee

 

Please return the completed booking form along with your deposit of £50.00, a signed copy of the booking policy, a copy of your liability insurance, and a  risk assessment (and safeguarding policy if applicable) to Parish Office, St Dunstan’s Church, Poole Road, Upton. BH16 5JA.

OFFICE ONLY

 

Date

Signature

Booking & deposit received

 

 

Receipt for deposit given

 

 

Booking on calendar

 

 

Payment of balance due, invoice sent

 

 

Balance received

 

 

Receipt for balance given

 

 

Deposit returned Yes/No

 

 

Keys collected

 

 

Keys returned

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